Effective March 1, 2019
CUPA-HR is committed to protecting the privacy of its members, program participants and website visitors. The information we collect is used solely to fulfil our obligations to you, improve your experience and share resources you may find valuable. This privacy notice details the information we collect and how we use that information. Please read the policy carefully and contact CUPA-HR with any questions or concerns.
1811 Commons Point Drive
Knoxville, TN 37803
For the purposes of the General Data Protection Regulation 2016/679 (the GDPR), the Data Controller is the College and University Professional Association for Human Resources, located at 1811 Commons Point Drive, Knoxville, TN 37932.
Personal Data We Collect From You
For more information about this Privacy Statement, and your rights under applicable law, please contact us at: firstname.lastname@example.org.
When you interact with CUPA-HR, we may collect and process the following Personal Data:
When you visit the website and/or use the Services, the following information is created and automatically logged in our systems:
Personal Data We Collect From Others
We may receive information about you from publicly available and third-party databases or services that provide information about business people that we believe will help us identify and provide products and services that may be of interest to you. We will not contact you without your consent if consent is required by the law of the country in which you are located.
We will only process your Personal Data, including sharing it with third parties, where (1) you have provided your consent, which can be withdrawn at any time, (2) the processing is necessary for the performance of a transaction to which you are a party, or (3) we are required by law.
Personal Data That You Give Us
We may use Personal Data that you provide directly to us for the following purposes:
Information We Collect About You
We will use Personal Data that we have collected about your use of our site:
Personal Data We Receive From Other Sources
In some instances, we may receive personal data about you from third parties, such as when one of our member institutions provides us with a roster of its personnel who the institution has authorized to register for or use services from CUPA-HR because of the individual’s affiliation with that educational institution. Such information may include personal data such as full name, work position or title, and business email, phone number, and address.
We will combine this information with information you give to us and information we collect about you. We will use this information and the combined Personal Data for the purposes set out above (depending on the types of information we receive).
We consider the processing of your Personal Data for these purposes to be either (1) necessary for the performance of our contractual obligations with you (e.g. to manage your membership or provide member-related services, or to process your registration for an event) or (2) required by law, or (3) pursuant to your consent.
If we require your consent for any specific use of your Personal Data (such as for marketing activities, where required by the law), we will collect it at the appropriate time and you can withdraw this at any time.
You can modify your cookie preferences via your browser if you wish to change how your computer accepts cookies. You also can disable cookies altogether. However, if you disable browser cookies, you may not be able to use some portions of our service.
The site is not intended for use by persons under the age of 13, or under the age of 16 in the European Union (EU) or European Economic Area (EEA). CUPA-HR does not knowingly collect information from visitors under the age of 13, or 16 in the EU or EEA, and, in the event that we learn that a person under the age of 13, or 16 in the EU or EEA, has provided us with personal information, we will delete such personal information.
We may share your Personal Data for the purposes described in this notice with:
Please note that you have the opportunity to opt out of having your personal data shared in event attendance lists and with corporate partners.
We may also share your data for the following purposes:
Although we use security measures to help protect your Personal Data against loss, misuse or unauthorized disclosure, we cannot guarantee the security of information transmitted to us over the internet. All information you provide to us is stored on secure servers. Any payment transactions are encrypted using SSL technology.
Transfer of Personal Data Outside of the European Economic Area (EEA) and International Users
We are headquartered in the United States. Your Personal Data may be accessed by us or transferred to us in the United States or to our affiliates, partners, merchants, or service providers who are located worldwide. If you are visiting our site from outside the United States, be aware that your information may be transferred to, stored, and processed in the United States where our servers are located, and our central database is operated. By using our Service, you consent to any transfer of this information.
We will store your Personal Data, in a form which permits us to identify you, for as long as it reasonably necessary for the purpose for which the Personal Data is collected and processed. We may retain and use your Personal Data as necessary to comply with our legal obligations (e.g., tax, accounting, or other purposes), resolve disputes, and enforce our agreements and rights, or if it is not technically reasonably feasible to remove it. Consistent with these requirements, we will try to delete your Personal Data quickly upon request. If you have elected to receive marketing communications from us, we retain information about your marketing preferences until you opt out of receiving these communications and in accordance with our policies.
To determine the appropriate retention period for your Personal Data, we will consider the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorized use or disclosure of your Personal Data, the purposes for which we use your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements. In some circumstances we may anonymize your Personal Data so that it can no longer be associated with you, in which case it is no longer Personal Data.
The Personal Data that you provide to us is generally stored on servers located in the United States. If you are located in another jurisdiction, you should be aware that once your Personal Data is submitted through our site, it will be transferred to our servers in the United States and that the United States currently does not have uniform data protection laws in place.
Correction and Removal
If any of the information that we have about you is incorrect, or you wish to have information (including Personal Data) removed from our records, you may do so by visiting your CUPA-HR Profile, or contacting us at email@example.com.
Additionally, if you prefer not to receive marketing messages from us, please let us know by clicking on the unsubscribe link within any marketing message that you receive, by updating your communication preferences on your CUPA-HR Profile, or by sending a message to us at firstname.lastname@example.org.
For Persons in the European Union Only
Scope. This section applies to individuals in the EU (for these purposes, reference to the EU also includes the European Economic Area countries of Iceland, Liechtenstein and Norway). Please read below for important information on your rights with respect to the Personal Data we hold about you.
Data Controller. CUPA-HR is the data controller for Personal Data that we collect, and may be contacted at:
1811 Commons Point Drive
Knoxville, TN 37803
You have the right to ask us not to process your Personal Data for marketing purposes. We will usually inform you (before collecting your Personal Data) if we intend to use your Personal Data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your Personal Data. You can also exercise the right by contacting CUPA-HR at email@example.com.
Under European data protection law, in certain circumstances, you may have the right to:
In addition, where you believe that CUPA-HR has not complied with its obligations under this notice or European law, you have the right to make a complaint to the EU Data Protection Authority that is authorized to review those concerns.
You can exercise any of these rights by contacting us at memberservice@cupahr.,org.
Our sites may contain links to third party websites, applications and services not operated by us. These links are provided as a service and do not imply any endorsement by us of the activities or content of these sites, applications or services nor any association with their operators. CUPA-HR is not responsible for the privacy policies or practices of any third party, including websites or services directly linked to our site. We encourage you to review the privacy policies of any third-party site that your visit through a link from our site.
Opinions expressed by contributors through discussion on the various forums sponsored by CUPA-HR are not necessarily those of CUPA-HR.
No information contained on the CUPA-HR website is intended to provide legal advice and should not be relied upon as such. No legal decisions should be made, based on information included on the CUPA-HR website, without first conferring with your legal counsel.
CUPA-HR has given its affiliate state chapters the use of its Internet server for the purpose of making chapter websites available to CUPA-HR national and chapter members. CUPA-HR is not responsible for the accuracy of the content posted on the individual chapter websites, and it does not monitor or otherwise control the information contained in these sites or contained in links to other external websites.
The materials in the Knowledge Center are owned by the authors and/or entities that created them. Unless otherwise noted, and in accordance with copyright law, materials should not be duplicated or redistributed without permission from the authors and/or appropriate attribution.
CUPA-HR has obtained permission for members to replicate material in its HR Toolkits so long as it is customized for the end-user institution and is not replicated for financial gain. If you have questions regarding copyright law and usage of materials, please consult your legal counsel.