Conference Scholarships

Scholarship FAQ

Conference Registration, Hotel Accommodations and Travel

How do I sign up for a preconference workshop?

If you are interested in attending a preconference workshop, add it to your itinerary during the registration process. You will be charged for the workshop fee during checkout.

Will additional nights be covered by my scholarship if I choose to attend a preconference workshop?

No, your scholarship only covers 3 nights in the conference hotel. If you need to arrive early to attend a preconference workshop the additional night will be at your own expense.

Will I be asked to give the hotel a credit card when I check in?

Yes. It’s standard for hotels to ask for a credit card upon check-in to be used for incidentals (hotel gift shop, room service, etc). The hotel is placing a hold on your credit card, but you will not be charged unless you use additional services. The nightly room charges covered by your scholarship will not be charged to your credit card.

How do I request a nonsmoking room?

The JW Marriott Indianapolis Hotel is a nonsmoking hotel — all rooms are nonsmoking rooms. If you have any other special requests or preferences, those should be indicated on the hotel change form. If you submit multiple hotel change forms, CUPA-HR will use the information on the most recent form submitted.

I want to arrive early/stay late to explore Indianapolis. How do I arrange my hotel stay for this?

CUPA-HR will book your room for the entire length of your stay. If you choose to arrive early or stay late, please indicate this on the hotel change form. Additional nights will be billed to you upon checkout at the rate of $239.85 per night. If you submit multiple hotel change forms, CUPA-HR will use the information on the most recent form submitted.

Do I have to use Delta?

No, you can book on any carrier of your choosing. If you use Delta, you might be eligible for a discount. See the conference website’s hotel and travel information.

I’m having a hard time finding a flight that arrives early enough on Sunday. Can I fly in on Saturday?

Additional nights may be covered if early arrival is necessary to accommodate time zone differences; however, approval from CUPA-HR must be obtained before July 18. Contact CUPA-HR toll free at 877-287-2474 or e-mail memberservice@cupahr.org to request approval.

Meals at the Conference

How do I let you know that I have a food allergy?

Please indicate food allergies and other special dietary needs on the questionnaire that is part of the conference registration process.

If you have already submitted your conference registration and you did not indicate your food allergy during that process, please contact CUPA-HR toll free at 877-287-2474 or memberservice@cupahr.org, and we will add that to your registration.

What meals are included in my full registration?

The following are included in your registration:

  • Opening Reception (Sunday evening) — Heavy appetizers and beverages
  • Two continental breakfasts (Monday, October 8 and Tuesday, October 9)
  • Two lunches (Monday, October 8 and Tuesday, October 9)
  • Breaks (Monday, October 8 and Tuesday, October 9) — Beverages only
  • Monday Evening Reception (October 8) — Light appetizers and beverages
  • Tuesday Evening Celebration (October 9) — Heavy appetizers and beverages

Miscellaneous

I received an invitation from a vendor. Do I have to accept?

No, you are under no obligation to attend; but if you would like to go and the request does not violate your institution’s policies, please feel free to accept.

How do I contact CUPA-HR with questions?

If you have any questions regarding your conference scholarship, contact CUPA-HR toll free at 877-287-2474 or e-mail memberservice@cupahr.org.