Presenter FAQs

Yes, all presenters, panelists and facilitators are required to register online in advance of the conference. Presenters must register and pay their conference fee by August 3, 2011 to avoid potential session cancellation and being assessed an additional fee.

All presenters for each session are entitled to a $100 discount on full registration until August 3, 2011.

No, registration fee waivers are not transferable to non-presenters.

Presenter additions or changes can be made until August 12, 2011. After that time, conference materials will be printed. No additional presenter registrations will be allowed.

Other than the registration fee discount described above, CUPA-HR does not provide assistance with travel or any other conference-related presenter expenses.

No, presenter training for the annual conference will not be offered. However, CUPA-HR will offer a Speaker Ready Room (Brevard Room, Ground Floor, Hilton Orlando Bonnet Creek Convention Center) for presenters to use prior to their sessions for preparation and practice. The room will be available on a first-come, first-served basis.

An official CUPA-HR 2011 PowerPoint template can be used for all presentations. Though use of this template is not required, it is highly recommended.

Presenters will be assigned a 90-minute timeslot for their session. When preparing your presentation, be mindful that a 90-minute session should last at least 70 minutes, with 15-20 minutes reserved for questions and answers. Attendees will expect a full, robust presentation from which they can take away new and valuable information, and are very displeased when sessions end early.

No. CUPA-HR does not provide laptops for presenters. You must bring your own laptop, with the presentation fully loaded.

CUPA-HR does not provide Internet in concurrent session rooms. Internet connectivity can be arranged for your session, but will come at an extra cost to you, the presenter. The Internet connectivity that you use in your sleeping room will NOT work in the meeting space at the Hilton Orlando Bonnet Creek.

Multimedia may be used in your presentation, but we do recommend that you verify on-site that it works smoothly on your equipment. Be mindful of restrictions or licensing required for use of music or video types of materials as CUPA-HR will not cover the cost of licensing.

CUPA-HR recommends very limited use of reports in presentations. Reports do not show well, and attendees who are not in the first few rows of your session will not see the details. If your presentation requires use of reports, be sure to submit an addendum to your presentation with full page snapshots of the reports so that attendees can download, print and bring them to your session.

Final presentation materials are due no later than August 12, 2011. CUPA-HR may review your materials, and will contact you should edits be required. Edited versions must be submitted within one week of notice.

All presentations must be submitted via e-mail to schristensen@cupahr.org. Please contact CUPA-HR at the aforementioned e-mail if your file is too large to send via e-mail and alternate arrangements will be recommended.

Sessions and conference activities will be held at the Hilton Orlando Bonnet Creek Hotel and Convention Center, which is attached to the hotel.

The standard room setup for CUPA-HR includes:

• One projection unit with screen that is compatible with the size of the room
• One podium with microphone

Additional requests must be included in your proposal application for consideration for approval and will come at an extra cost.

Yes, but only if requested in advance. If you did not include a request in your proposal, please e-mail schristensen@cupahr.org by August 12, 2011 with your request.

No.

Yes, the conference will feature one speaker ready room at the Hilton Orlando Bonnet Creek Convention Center. This room will be equipped with full standard AV setup. The room is available during conference hours on a first-come, first-served basis. It can be found on the ground floor of the convention center (Brevard Room).

You are required to meet the designated August 12, 2011 final deadline. Once you submit your presentation, it must go through the review/edit process, and then be converted to handout form and posted. Conference registrants expect to be able to download the final version of presentations before leaving for the conference, and are not pleased when their handout does not match the presentation.

Yes, CUPA-HR will have national office staff and A/V staff on site to visit your session room prior to your session.

HRCI has preapproved the entire conference for credit. Forms will be distributed on Tuesday at the conference lunch.

Please e-mail: schristensen@cupahr.org.

Please e-mail: schristensen@cupahr.org.