Welcome

We are delighted that you will be joining us as a presenter for the CUPA-HR Annual Conference and Expo 2010 in New Orleans, Louisiana. Thank you for sharing your knowledge and expertise with HR professionals from across the country. We look forward to seeing you in New Orleans!

Important Dates to Remember

Registration Opens	April 23, 2010
Audio/Visual Requirements Due	August 6, 2010
Handouts Due (MANDATORY)	August 6, 2010
Registration Deadline	August 17, 2010
Hotel Reservations Cutoff	September 7, 2010
Delivery of Presentations	September 21-22, 2010

All Presenters

Hotel Reservations

Deadline: September 7

The Hilton New Orleans Riverside hotel is offering a special group rate of $185 for single or double occupancy guestrooms, plus tax. Visit our Hotel Information page for hotel details.

Audio/Visual Requirements

Deadline: August 6

Your session room will be set up with the equipment you requested during the proposal process. Please provide your own laptop loaded with appropriate software. CUPA-HR does not provide laptops or complimentary Internet connectivity. If you would like to rent a laptop, you can order them directly from the hotel’s audio visual department (a fee will be charged).

Standard set-up in each session room includes an LCD projector and screen, podium and attached microphone. Additional A/V equipment that is requested may come with extra costs. All rooms will be set theater-style to ensure maximum seating.

If your requirements have changed or you would like to add equipment, please contact Shiona Christensen by August 6 at schristensen@cupahr.org.

Speaker Contract

In order to be included as a presenter for the CUPA-HR Annual Conference and Expo 2010 you should have completed CUPA-HR’s online speaker contract. The contract outlines your speaker requirements for the conference.

Presentation Rooms

All session rooms will be set “theater style” in order to maximize seating for conference attendees.

PowerPoint Template

CUPA-HR does not require presenters to use a specific presentation template. However, we have provided a template that we do strongly encourage you to use.

Biography

Based on speaker feedback from previous years, each presenter will introduce him or herself. CUPA-HR staff will be available to help with any A/V issues or needs presenters have during a session, but CUPA-HR staff will not be introducing speakers.

Handout Submission — Mandatory

Deadline: August 6

As was stated in the call for proposals, handout submission is mandatory. Sessions without handouts may be subject to cancellation. As part of CUPA-HR’s continued efforts to conserve environmental resources, the association will not provide paper handouts for conference attendees. Instead, we will place all session handouts provided by our speakers on a password-protected website. Attendees may choose to print these prior to the conference or at our cybercafé on site.

Handouts must be submitted by August 6 as an e-mail attachment (we cannot accept fax copies) to schristensen@cupahr.org. If you cannot meet the August 6 deadline, or you have a special situation, please contact Shiona Christensen by e-mail at schristensen@cupahr.org or by phone at (865) 862-2843. Copies of materials made on site will be at the speaker’s time and expense, and CUPA-HR will not reimburse expenses incurred for reproducing print materials.

Session Presenters are Invited to Submit White Papers

In addition to providing session handout materials, you also may choose to prepare a white paper to explain your topic further. One or all session presenters may author a white paper, but only one white paper may be submitted per session.

CUPA-HR Publications and Knowledge Center

A committee of your peers may select some of the white papers or concurrent session handouts to appear in an upcoming issue of a CUPA-HR publication and/or online in the members-only CUPA-HR Knowledge Center. The national office will notify you if your white paper or session handout materials are selected to appear in a publication and/or the Knowledge Center.

Session Evaluations

All concurrent session evaluations will be sent electronically to attendees. Your composite scores will be sent to you in October 2010. Evaluations ask attendees to rate a variety of things including: effective time allocation, content matching promotional description, presenters promoting specific products or providers and more. Please be cognizant of these rating categories as you prepare your materials as evaluation scores may be considered when making future programming selections.

Higher Education Presenters

Higher Education Presenter Registration

Conference registration is now open! Speakers from an educational institution receive a discounted rate of $440.

Please remember — all presenters are required to register for the conference by August 13, 2010.

Corporate Presenters

Corporate presenters are required to co-present with an HR practitioner. If you have changes to your co-presenter information, please send those to schristensen@cupahr.org.

Registration

Badge registration is open at https://www.mra-services.com/vendorforms/ and due by Friday, August 20.

• (Exhibiting Corporate Partners Only) Badges are non-transferrable. Exhibitor may only use the exhibitor badge form to register representatives employed by the exhibiting company. Exhibitors may not use the exhibitor badge form to register any higher ed institutional participant or presenter.
• (Exhibiting Corporate Partners Only) Presenters with exhibiting companies should register using the badge form as part of the booth staff. For registration assistance, please contact exhibits.info@mra-services.com or call MRA Services at (425) 420-1680.
• Non-exhibiting corporate presenters should contact schristensen@cupahr.org for information on how to register for the conference.
• If you would like to pay the registration fee for your higher ed co-presenter, please e-mail the registrar at bhumphrey@cupahr.org or call (865) 637-7673.